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Payroll Specialist


Summary of Position

Facility: Wisconsin Rapids, WI
Status: Full-time position

Responsible for compiling and preparing agency payroll. Responsible for entering daily and weekly payroll information with accuracy processing deductions and making adjustments as necessary. Prepare and process bi-weekly payroll. Maintain payroll listings and pay rates. Compile state and federal withholding and prepare quarterly payroll reports, magnetic media filings and W-2 forms.

Application Deadline: OPEN

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Education & Experience

Minimum of an Associate’s Degree in Accounting and (2) years of experience in payroll processing required. Advanced MS Excel skills a must. Ability to maintain confidentiality and exercise extreme discretion required. Must have excellent problem solving/judgement skills and a high level of attention to detail and accuracy. Strong organizational skills and the ability to work under pressure while handling multiple priorities and deadlines.

Knowledge, Skills & Abilities / Essential Functions

·         Possess considerable knowledge of accounting for payroll practices and procedures, payroll tax filings and payroll deductions.

·         Possess considerable knowledge of payroll software programs.

·         Possess good working knowledge of Word and Excel.

·         Prepare weekly and bi-weekly payroll reports.

·         Prepare bi-weekly printed payroll checks for employees and a staff direct deposit file and reduce gross pay by the appropriate deductions in order to determine net pay.

·         Enter payroll information into payroll accounting system with speed and accuracy. 

·         Perform all statistical duties required to compute and prepare employee payroll. 

·         Maintain wage and hour records including time studies, hourly rate forms, prevailing wage information, operation, and guaranteed hourly master files.

·         Serve on Wage & Hour Committee and provide committee members with information and reports.

·         Prepare monthly billing information for service departments.  

·         Prepare monthly journal entries to adjust labor and operation costs for accounting department. 

·         Prepare payroll and deduction reports for ODC staff and representatives from other agencies.

·         Reconcile payroll summary reports for each pay period.

·         Reconcile payroll bank account. 

·         Prepare social security, W-2 forms, withholding tax statements and reconciliations, and other filings as required.

·         Prepare records for audits by other agencies.

·         Maintain employee benefit records and transmissions: Health/Life Insurance, 401k Plan, Vacation/Sick records, Supplemental insurance plans.

·         Responsible for EEO/Affirmative Action monitoring and reporting.

·         All other duties as assigned.

Physical Requirements

·         Ability to facilitate, initiate and respond to verbal, written, computerized, telephone and fax communications.

·         Mobility to access various locations within/outside ODC facilities.

·         Ability to perform quality inspection according to ODC’s and/or customer’s requirements.

·         Ability to operate various office equipment and technology.

·         Standing, sitting, walking frequently required.

·         Lifting 25 – 35 lbs occasionally.

Reports to:

Vice President of Finance and Operations

Responsible for:

No Other Staff